The 2026 AIM Act update expands federal reporting to systems as small as 15 lbs. CoolSys delivers audit-ready compliance nationwide
As of January 1, 2026, the AIM Act and EPA Section 608 expansion lowered the federal refrigerant management threshold to systems with 15 lbs or more of HFC refrigerant, significantly increasing regulated equipment nationwide. More systems now require leak tracking, repair timelines, and audit-ready documentation.
Penalties can exceed $50,000 per day per violation.
CoolSys delivers structured, centralized compliance to reduce exposure and protect your business.
Under the 2026 federal expansion:
The regulatory burden has increased, and operators bear the liability.
You are responsible for:
Technicians document the work. You carry the regulatory risk.
Federal refrigerant management is now a portfolio-wide discipline — not a maintenance task.
CoolSys provides centralized compliance oversight across your enterprise:
One Accountable Federal Compliance Partner
Single point of contact for AIM Act and EPA Section 608 requirements nationwide.
Real-Time Documentation Visibility
Centralized refrigerant tracking, leak records, and audit-ready documentation.
Expanded Federal Coverage
Full oversight of 2026 AIM Act expansion requirements.
Built for Multi-Site Operators
Compliance workflows aligned with maintenance teams, SOPs, and capital planning cycles.
ESG and sustainability reporting integration
Create refrigerant tracking and documentation for plug-and-play ESG integration.
Audit-ready support
Audit response and regulator communication coordination
The CoolSys compliance team identifies compliance gaps before regulators do.
CoolSys manages the refrigerant compliance program for some of the largest brands, including:
CoolSys compliance team will:
Step 1:
Exposure Assessment
We inventory refrigeration and HVAC assets, verify refrigerant charge sizes, and confirm GWP thresholds and federal obligations.
Step 2:
Registration & Digital Documentation
We register applicable systems, centralize refrigerant records, and implement compliant reporting workflows.
Step 3:
Ongoing Compliance Management
We manage leak threshold monitoring, documentation review, and audit readiness management.
CoolSys provides structured oversight so your facilities stay compliant without operational distraction with:
The 2026 AIM Act expansion significantly increases federal refrigerant management requirements.
CoolSys provides centralized compliance management that protects your operations year-round while maintaining regulatory defensibility.
Per day, per violation, under the Clean Air Act
Maximum time to repair a threshold leak
Federal tracking threshold for HFC systems
As of January 1, 2026, systems with 15 lbs or more of HFC refrigerant are federally regulated under the AIM Act expansion, with expanded leak repair thresholds and recordkeeping requirements.
Facility owners and operators are responsible for maintaining documentation, tracking leak rates, meeting repair timelines, and producing records during EPA audits.
Civil penalties can reach tens of thousands of dollars per day per violation under federal rules, with additional exposure under state regulations.
CoolSys provides centralized asset inventory, digital refrigerant tracking, documentation management, audit preparation, and enterprise-wide reporting visibility.
Yes. The CoolSys federal refrigerant management program is built specifically for multi-location operators requiring structured, portfolio-wide compliance oversight.
Ready to Protect Your Business?
Contact CoolSys to establish your federal refrigerant management program before enforcement escalates.
Questions? Need Service?
Reach us directly for service requests at 866-417-6586, or fill out the form . Our team is ready to respond swiftly and answer any questions you may have.
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