Centralized. Structured. Audit-Ready.
CoolSys delivers centralized refrigerant compliance that reduces risk, simplifies federal and state reporting, and protects your portfolio from costly penalties.
Refrigerant compliance is entering a new enforcement cycle. The 2026 federal AIM Act expansion lowered reporting thresholds to systems containing 15 lbs or more of HFC refrigerant, while states like California and Washington continue to add registration, leak documentation, and annual reporting requirements. More equipment is regulated, oversight is increasing, and civil penalties can reach tens of thousands of dollars per day per violation. For multi-site operators, this is now a material financial and operational risk.
Multi-site operators now face overlapping requirements under:
Compliance is no longer a paperwork exercise. It is an operational risk category.
CoolSys delivers a centralized refrigerant compliance solution that converts fragmented documentation into structured, audit-ready oversight.
We manage asset inventory, registration, leak tracking, and reporting in one coordinated program—reducing penalty exposure, simplifying compliance management, and ensuring your portfolio is defensible before regulators intervene.
Under the 2026 Federal Expansion:
The regulatory burden has increased, and operators bear the liability.
As of January 1, 2026:
California operators must comply with both state and federal regulations simultaneously.
As of January 1, 2026, Washington state regulations WAC 173-443 now require medium facilities to:
This is no longer future guidance. It is enforceable compliance.
CoolSys delivers a centralized compliance management framework designed for complex portfolios.
Complete asset inventory and digital refrigerant tracking
State and federal registration management
Annual reporting oversight
Leak repair documentation review
ESG and sustainability reporting integration
Audit response and regulator communication coordination
The CoolSys compliance team identifies compliance gaps before regulators do.
CoolSys manages the refrigerant compliance program for some of the largest brands, including:
Federal thresholds have changed. State enforcement is increasing.
A missed registration or undocumented leak can trigger costly penalties.
We’ll assess your assets, identify regulatory gaps, and provide a clear, defensible path to compliance—before regulators do.
Step 1:
Exposure Assessment
Certified technicians inventory assets. Our compliance team evaluates federal and state applicability, thresholds, and documentation status.
Step 2:
Registration & Digital Documentation
We complete required registrations and centralize refrigerant records into a structured, defensible system.
Step 3:
Ongoing Compliance Management
We manage reporting deadlines, monitor leak thresholds, review documentation, and provide year-round audit readiness support.
Cold storage and distribution facilities
CoolSys provides structured oversight so your facilities stay compliant without operational distraction with:
Stay compliant with federal and state refrigerant regulations. Manual refrigerant management is high-risk and unsustainable.
With CoolSys, your compliance position becomes defensible and deadline-driven.
Per day, per violation, under the Clean Air Act
Maximum time to repair a threshold leak
Federal tracking threshold for HFC systems
As of January 1, 2026, systems containing ≥ 15 lbs of HFC refrigerant fall under expanded EPA leak repair and recordkeeping requirements.
No. Operators must comply with both federal and applicable state regulations simultaneously.
California (CARB RMP) and Washington (WAC 173-443) have additional state-level requirements beyond federal mandates.
Civil penalties under federal law can reach tens of thousands of dollars per day per violation. State penalties may apply separately.
Through centralized asset inventory, digital tracking, registration management, reporting oversight, and audit support.
Ready to get Started?
Schedule a Refrigerant Compliance Exposure Review
Our team will:
Evaluate federal applicability under AIM Act & Section 608
Review state-level exposure (CA, WA, others)
Identify documentation gaps
Provide a corrective action roadmap
Contact CoolSys Today
Questions? Need Service?
Reach us directly for service requests at 866-417-6586, or fill out the form . Our team is ready to respond swiftly and answer any questions you may have.
Questions? Ready to Get Started?
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